These are the meeting minutes for the Air Rifle Booster Club meeting held on August 26, 2016 in practice room. The meeting was started at 7:40pm and concluded at 8:30pm. The highlighted texts are action items and are repeated at the end in its own section.
Coach will host the area 9 coaches meeting to set the match schedule on Thursday, Sept 1. There will be not practice on this day.
- Shooters are looking good this year. They are producing very good scores already and have great attitudes.
- Coach’s e-mail has been disabled. The Athletic Director is aware and working to get it restored.
- Electronic targets are still not working. The software has been loaded for a while, however, coach’s account was disabled and the software could not be finalized. Once coach’s access has been restored, the remaining steps can be completed.
- Even though our Julianne had to quit. There will still be a Senior night as her accomplishments need to be recognized. When the match schedule is complete, coach will let us know when it is to be held.
- The new Athletic Directory – Amie Howard is very positive for the air rifle team.
- No postal matches this year.
Coach and Mark went over budget. There were several expense items from the past that were no longer valid or one time approved expenses and were able to be removed.
Went over budget. The budget was approved.
Starting amount in account is $1293. Projected end of year balance approx. $3800.
Dues will again be $200.
Budget will be sent to Doug for posting on the google drive monthly. There will also be a version to match what the AD wants and will be posted on our website.
We are estimated to get around $2000 from the school. Coach has requested the purchase of a SCAT and if enough left over to purchase of two cylinders. Coach to get a message in about a month from AD Amie Howard on amount and what will be purchased for the team.
Added expense not in current budget. The AD wants an item to be taken with the Air Rifle trophy when they go to places. Coach is going to verify with her on exactly what she wants. Tammy has two pictures – whole team for that year and the 4 people and coach with the medals and trophy. Tammy is getting an electronic copy of Alana’s bib from the state competition that year. Proposal to do a small poster with both pictures and the bib. Estimated cost approx. $20. Final cost to be determined after coach finds out exactly what the AD wants.
Goal is to get the account to be end of year balance around $4000 over the next couple years.
Next booster meeting is scheduled for October 5 at 6:00pm in practice room.
Future booster meetings will coincide with a match. They will be scheduled once the match schedule has been created on Sept. 1.
We are okay with the current fundraisers. However, we may still look into doing some kind of fundraiser with the Governor’s Gun Club when it opens in Kennesaw. However, it can’t have any association with Allatoona HS logo.
We would like to do the Buc open for next year as a fundraiser. This to be looked at in detail later on in the season, which will include detail planning, if it is a go forward.
Dentist office has approved all the dates for the plant sales: poinsettia and 2 flower.
The Turkey shoot will be held on November 12th and 19th.
We have some ammunition left over. We are in need of 12 gauge 7½ or 8 shotgun shells.
We will need to get prizes. There is not advertising on the rectangles on the targets to sell this year, as we are using targets from last year.
Tammy looked at the request letter and made the date change and removed the bullet for the advertising space. However, it has not been sent to Doug yet to be put on the google drive. Tammy to send letter to Doug for posting.
Google accounts or access needs to be created for the new shooter parents.
Heather to send Doug her google account information.
Doug to contact Michael to get his google account information if he has one and get him set up.
Photos for the website:
Location for photos has been created and communicated.
Has been updated with all currently known dates.
Doug has begun setting up new shooter documents.
Hotel reservations for state have been made (8 rooms). Booster to pay for the 7 shooters/family. Coach’s room to be paid for by Allatoona HS.
Update physicals if needed. They are only good for a year.
Anniston is Sept 17. Existing shooters, if you can, sign up for both the 60 standing and the 3×20. New shooters to go if they can to watch. The new shooters can shoot the October monthly match if they wish, but only the 3×20.
Michelle Kelly released the Young Guns club name to coach. It will be used for the Gary Anderson Anniston match in December and the North Georgia JO match in January.
The poster needs to be updated again this year to include the new shooters. Doug will modify the picture to make it “awesome” once a new picture is taken.
Photos need to be taken for each member. In the past years, photos were taken at Portrait Innovations in The Avenues. Lynn T. to look into coupons.
ACTION ITEMS (MOST REPEATED):
Tammy to send updated sponsor letter to Doug for posting
All will need to get prizes for the Turkey Shoot.
Get your sports physicals done and uploaded into ParentVue. Print a copy for coach
Heather to send Doug her google account information.
Doug to contact Michael to get his google account information if he has one and get him set up
Communicate the match schedule
Lynn T. to look into coupons for Portrait Innovations.